Notice of Privacy Practices
Notice of Privacy Practices
This Notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Effective Date: Jan 5, 2026
Effective Date: Jan 5, 2026
Effective Date: Jan 5, 2026
WHO THIS NOTICE APPLIES TO
This Notice of Privacy Practices (“Notice”) describes the privacy practices of the clinical professional entities listed below (collectively, “Arima Health, P.C.,” “we,” “our,” or “us”):
Arima Health, P.C. provides clinical care. Arima Health Technology, Inc. provides technology and administrative support services to Arima Health, P.C. and is not a health care provider. This Notice applies to Arima Health, P.C. use and disclosure of your protected health information under HIPAA.
As used in this Notice, “health information” means information we maintain that reasonably can be used to identify you and that relates to your past, present, or future physical or mental health condition, the provision of health care to you, or the payment for that care (“Protected Health Information” or “PHI”).
OUR COMMITMENT TO YOUR PRIVACY
We are required by law to maintain the privacy and security of your PHI. We are also required to provide you with this Notice describing our legal duties and privacy practices.
We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your PHI.
We must follow the duties and privacy practices described in this Notice and provide you with a copy upon request.
We will not use or disclose your PHI other than as described in this Notice unless you authorize us to do so in writing. If you authorize us, you may revoke your authorization at any time in writing, except to the extent we have already relied on it.
For general information about HIPAA privacy, you may also visit the U.S. Department of Health and Human Services (HHS) page on Notices of Privacy Practices.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The categories below describe the most common ways we may use and disclose your PHI. Not every use or disclosure in a category will be listed.
FOR TREATMENT
We may use your PHI to provide, coordinate, or manage your health care and related services. We may disclose your PHI to other physicians, clinicians, facilities, laboratories, pharmacies, and other health care providers involved in your care.
FOR PAYMENT
We may use and disclose your PHI to bill and collect payment for services, including submitting claims to health plans, verifying coverage, obtaining prior authorizations, and responding to payer requests. We may disclose PHI to other entities subject to HIPAA (such as health plans) for their payment activities.
FOR HEALTH CARE OPERATIONS
We may use and disclose your PHI to operate our practice, improve quality, and support business functions, such as:
quality assessment and improvement activities
care coordination and case management
credentialing and provider qualification review
training and education
customer service and patient communications
compliance, auditing, and risk management
business planning, development, and administrative activities
We may disclose PHI to other entities subject to HIPAA for their health care operations only if they have (or had) a relationship with you and the PHI is relevant to their operations.
OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW
We may use or disclose your PHI without your authorization in certain situations, including:
Public health activities (e.g., reporting diseases, adverse reactions to medications)
Health oversight activities (e.g., audits, investigations, licensing, and disciplinary actions)
Judicial and administrative proceedings (e.g., responding to subpoenas and court orders)
Law enforcement when required or permitted by law
Workers’ compensation claims as authorized by law
Research under certain circumstances and protections required by law
To prevent or lessen a serious and imminent threat to health or safety
Victims of abuse, neglect, or domestic violence as permitted/required by law
Specialized government functions (e.g., national security)
Organ and tissue donation facilitation
Coroners, medical examiners, and funeral directors in limited circumstances
YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the following rights with respect to your PHI. This section also describes certain responsibilities we have in helping you exercise those rights.
GET AN ELECTRONIC OR PAPER COPY OF YOUR MEDICAL RECORD
You can ask to see or get an electronic or paper copy of your medical record and other PHI we have about you. We will provide a copy or a summary, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
ASK US TO CORRECT YOUR MEDICAL RECORD
You can ask us to correct PHI you believe is incorrect or incomplete. We may deny your request, but we will tell you why in writing, usually within 60 days.
REQUEST CONFIDENTIAL COMMUNICATIONS
You can ask us to contact you in a specific way (for example, at a certain phone number) or to send mail to a different address. We will agree to all reasonable requests.
ASK US TO LIMIT WHAT WE USE OR SHARE
You can ask us not to use or share certain PHI for treatment, payment, or health care operations. We are not required to agree, and we may deny your request if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information with your health insurer for payment or operations. We will agree unless a law requires us to share the information.
GET A LIST OF THOSE WITH WHOM WE’VE SHARED INFORMATION
You can ask for an accounting of disclosures of your PHI for the six years prior to the date you ask, including who we shared it with and why. This does not include disclosures for treatment, payment, and health care operations, and certain other disclosures (such as disclosures you requested). We will provide one accounting per year for free, but may charge a reasonable, cost-based fee if you request another within 12 months.
GET A COPY OF THIS NOTICE
You can ask for a paper copy of this Notice at any time, even if you agreed to receive it electronically. We will provide a copy promptly.
CHOOSE SOMEONE TO ACT FOR YOU
If you have medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will confirm that the person has authority to act for you before we take any action.
FILE A COMPLAINT IF YOU FEEL YOUR RIGHTS ARE VIOLATED
You may complain if you believe we violated your rights by contacting us using the contact information below.
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights:
By mail: 200 Independence Avenue, S.W., Washington, D.C. 20201
By phone: 1-877-696-6775
Online: HHS OCR complaint portal
We will not retaliate against you for filing a complaint.
YOUR CHOICES FOR CERTAIN INFORMATION
For certain health information, you can tell us your choices about what we share, including whether to share information with family, close friends, or others involved in your care, or in a disaster relief situation. If you are not able to tell us your preference, we may share information if we believe it is in your best interest.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION
We will obtain your written authorization before using or disclosing your PHI for purposes not described in this Notice, unless otherwise permitted or required by law.
Without your authorization:
We generally may not use or disclose your PHI for marketing as defined by law.
We may not sell your PHI.
We will not use or disclose psychotherapy notes without your authorization, except as permitted by law.
Your PHI will not be used for fundraising.
If you authorize a use or disclosure, you may revoke that authorization at any time in writing, except to the extent we have already relied on it.
CHANGES TO THIS NOTICE
We may change the terms of this Notice. Any changes will apply to all PHI we maintain about you. The updated Notice will be available upon request and will be posted on our website.
CONTACTING US
If you have questions about this Notice, would like a copy, want to exercise your rights, or would like to file a complaint,
Contact:
Arima Health Technology, Inc.
169 Madison Ave
Suite 1137
New York, NY 10016
WHO THIS NOTICE APPLIES TO
This Notice of Privacy Practices (“Notice”) describes the privacy practices of the clinical professional entities listed below (collectively, “Arima Health, P.C.,” “we,” “our,” or “us”):
Arima Health, P.C. provides clinical care. Arima Health Technology, Inc. provides technology and administrative support services to Arima Health, P.C. and is not a health care provider. This Notice applies to Arima Health, P.C. use and disclosure of your protected health information under HIPAA.
As used in this Notice, “health information” means information we maintain that reasonably can be used to identify you and that relates to your past, present, or future physical or mental health condition, the provision of health care to you, or the payment for that care (“Protected Health Information” or “PHI”).
OUR COMMITMENT TO YOUR PRIVACY
We are required by law to maintain the privacy and security of your PHI. We are also required to provide you with this Notice describing our legal duties and privacy practices.
We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your PHI.
We must follow the duties and privacy practices described in this Notice and provide you with a copy upon request.
We will not use or disclose your PHI other than as described in this Notice unless you authorize us to do so in writing. If you authorize us, you may revoke your authorization at any time in writing, except to the extent we have already relied on it.
For general information about HIPAA privacy, you may also visit the U.S. Department of Health and Human Services (HHS) page on Notices of Privacy Practices.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The categories below describe the most common ways we may use and disclose your PHI. Not every use or disclosure in a category will be listed.
FOR TREATMENT
We may use your PHI to provide, coordinate, or manage your health care and related services. We may disclose your PHI to other physicians, clinicians, facilities, laboratories, pharmacies, and other health care providers involved in your care.
FOR PAYMENT
We may use and disclose your PHI to bill and collect payment for services, including submitting claims to health plans, verifying coverage, obtaining prior authorizations, and responding to payer requests. We may disclose PHI to other entities subject to HIPAA (such as health plans) for their payment activities.
FOR HEALTH CARE OPERATIONS
We may use and disclose your PHI to operate our practice, improve quality, and support business functions, such as:
quality assessment and improvement activities
care coordination and case management
credentialing and provider qualification review
training and education
customer service and patient communications
compliance, auditing, and risk management
business planning, development, and administrative activities
We may disclose PHI to other entities subject to HIPAA for their health care operations only if they have (or had) a relationship with you and the PHI is relevant to their operations.
OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW
We may use or disclose your PHI without your authorization in certain situations, including:
Public health activities (e.g., reporting diseases, adverse reactions to medications)
Health oversight activities (e.g., audits, investigations, licensing, and disciplinary actions)
Judicial and administrative proceedings (e.g., responding to subpoenas and court orders)
Law enforcement when required or permitted by law
Workers’ compensation claims as authorized by law
Research under certain circumstances and protections required by law
To prevent or lessen a serious and imminent threat to health or safety
Victims of abuse, neglect, or domestic violence as permitted/required by law
Specialized government functions (e.g., national security)
Organ and tissue donation facilitation
Coroners, medical examiners, and funeral directors in limited circumstances
YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the following rights with respect to your PHI. This section also describes certain responsibilities we have in helping you exercise those rights.
GET AN ELECTRONIC OR PAPER COPY OF YOUR MEDICAL RECORD
You can ask to see or get an electronic or paper copy of your medical record and other PHI we have about you. We will provide a copy or a summary, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
ASK US TO CORRECT YOUR MEDICAL RECORD
You can ask us to correct PHI you believe is incorrect or incomplete. We may deny your request, but we will tell you why in writing, usually within 60 days.
REQUEST CONFIDENTIAL COMMUNICATIONS
You can ask us to contact you in a specific way (for example, at a certain phone number) or to send mail to a different address. We will agree to all reasonable requests.
ASK US TO LIMIT WHAT WE USE OR SHARE
You can ask us not to use or share certain PHI for treatment, payment, or health care operations. We are not required to agree, and we may deny your request if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information with your health insurer for payment or operations. We will agree unless a law requires us to share the information.
GET A LIST OF THOSE WITH WHOM WE’VE SHARED INFORMATION
You can ask for an accounting of disclosures of your PHI for the six years prior to the date you ask, including who we shared it with and why. This does not include disclosures for treatment, payment, and health care operations, and certain other disclosures (such as disclosures you requested). We will provide one accounting per year for free, but may charge a reasonable, cost-based fee if you request another within 12 months.
GET A COPY OF THIS NOTICE
You can ask for a paper copy of this Notice at any time, even if you agreed to receive it electronically. We will provide a copy promptly.
CHOOSE SOMEONE TO ACT FOR YOU
If you have medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will confirm that the person has authority to act for you before we take any action.
FILE A COMPLAINT IF YOU FEEL YOUR RIGHTS ARE VIOLATED
You may complain if you believe we violated your rights by contacting us using the contact information below.
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights:
By mail: 200 Independence Avenue, S.W., Washington, D.C. 20201
By phone: 1-877-696-6775
Online: HHS OCR complaint portal
We will not retaliate against you for filing a complaint.
YOUR CHOICES FOR CERTAIN INFORMATION
For certain health information, you can tell us your choices about what we share, including whether to share information with family, close friends, or others involved in your care, or in a disaster relief situation. If you are not able to tell us your preference, we may share information if we believe it is in your best interest.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION
We will obtain your written authorization before using or disclosing your PHI for purposes not described in this Notice, unless otherwise permitted or required by law.
Without your authorization:
We generally may not use or disclose your PHI for marketing as defined by law.
We may not sell your PHI.
We will not use or disclose psychotherapy notes without your authorization, except as permitted by law.
Your PHI will not be used for fundraising.
If you authorize a use or disclosure, you may revoke that authorization at any time in writing, except to the extent we have already relied on it.
CHANGES TO THIS NOTICE
We may change the terms of this Notice. Any changes will apply to all PHI we maintain about you. The updated Notice will be available upon request and will be posted on our website.
CONTACTING US
If you have questions about this Notice, would like a copy, want to exercise your rights, or would like to file a complaint,
Contact:
Arima Health Technology, Inc.
169 Madison Ave
Suite 1137
New York, NY 10016
WHO THIS NOTICE APPLIES TO
This Notice of Privacy Practices (“Notice”) describes the privacy practices of the clinical professional entities listed below (collectively, “Arima Health, P.C.,” “we,” “our,” or “us”):
Arima Health, P.C. provides clinical care. Arima Health Technology, Inc. provides technology and administrative support services to Arima Health, P.C. and is not a health care provider. This Notice applies to Arima Health, P.C. use and disclosure of your protected health information under HIPAA.
As used in this Notice, “health information” means information we maintain that reasonably can be used to identify you and that relates to your past, present, or future physical or mental health condition, the provision of health care to you, or the payment for that care (“Protected Health Information” or “PHI”).
OUR COMMITMENT TO YOUR PRIVACY
We are required by law to maintain the privacy and security of your PHI. We are also required to provide you with this Notice describing our legal duties and privacy practices.
We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your PHI.
We must follow the duties and privacy practices described in this Notice and provide you with a copy upon request.
We will not use or disclose your PHI other than as described in this Notice unless you authorize us to do so in writing. If you authorize us, you may revoke your authorization at any time in writing, except to the extent we have already relied on it.
For general information about HIPAA privacy, you may also visit the U.S. Department of Health and Human Services (HHS) page on Notices of Privacy Practices.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The categories below describe the most common ways we may use and disclose your PHI. Not every use or disclosure in a category will be listed.
FOR TREATMENT
We may use your PHI to provide, coordinate, or manage your health care and related services. We may disclose your PHI to other physicians, clinicians, facilities, laboratories, pharmacies, and other health care providers involved in your care.
FOR PAYMENT
We may use and disclose your PHI to bill and collect payment for services, including submitting claims to health plans, verifying coverage, obtaining prior authorizations, and responding to payer requests. We may disclose PHI to other entities subject to HIPAA (such as health plans) for their payment activities.
FOR HEALTH CARE OPERATIONS
We may use and disclose your PHI to operate our practice, improve quality, and support business functions, such as:
quality assessment and improvement activities
care coordination and case management
credentialing and provider qualification review
training and education
customer service and patient communications
compliance, auditing, and risk management
business planning, development, and administrative activities
We may disclose PHI to other entities subject to HIPAA for their health care operations only if they have (or had) a relationship with you and the PHI is relevant to their operations.
OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW
We may use or disclose your PHI without your authorization in certain situations, including:
Public health activities (e.g., reporting diseases, adverse reactions to medications)
Health oversight activities (e.g., audits, investigations, licensing, and disciplinary actions)
Judicial and administrative proceedings (e.g., responding to subpoenas and court orders)
Law enforcement when required or permitted by law
Workers’ compensation claims as authorized by law
Research under certain circumstances and protections required by law
To prevent or lessen a serious and imminent threat to health or safety
Victims of abuse, neglect, or domestic violence as permitted/required by law
Specialized government functions (e.g., national security)
Organ and tissue donation facilitation
Coroners, medical examiners, and funeral directors in limited circumstances
YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the following rights with respect to your PHI. This section also describes certain responsibilities we have in helping you exercise those rights.
GET AN ELECTRONIC OR PAPER COPY OF YOUR MEDICAL RECORD
You can ask to see or get an electronic or paper copy of your medical record and other PHI we have about you. We will provide a copy or a summary, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
ASK US TO CORRECT YOUR MEDICAL RECORD
You can ask us to correct PHI you believe is incorrect or incomplete. We may deny your request, but we will tell you why in writing, usually within 60 days.
REQUEST CONFIDENTIAL COMMUNICATIONS
You can ask us to contact you in a specific way (for example, at a certain phone number) or to send mail to a different address. We will agree to all reasonable requests.
ASK US TO LIMIT WHAT WE USE OR SHARE
You can ask us not to use or share certain PHI for treatment, payment, or health care operations. We are not required to agree, and we may deny your request if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information with your health insurer for payment or operations. We will agree unless a law requires us to share the information.
GET A LIST OF THOSE WITH WHOM WE’VE SHARED INFORMATION
You can ask for an accounting of disclosures of your PHI for the six years prior to the date you ask, including who we shared it with and why. This does not include disclosures for treatment, payment, and health care operations, and certain other disclosures (such as disclosures you requested). We will provide one accounting per year for free, but may charge a reasonable, cost-based fee if you request another within 12 months.
GET A COPY OF THIS NOTICE
You can ask for a paper copy of this Notice at any time, even if you agreed to receive it electronically. We will provide a copy promptly.
CHOOSE SOMEONE TO ACT FOR YOU
If you have medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will confirm that the person has authority to act for you before we take any action.
FILE A COMPLAINT IF YOU FEEL YOUR RIGHTS ARE VIOLATED
You may complain if you believe we violated your rights by contacting us using the contact information below.
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights:
By mail: 200 Independence Avenue, S.W., Washington, D.C. 20201
By phone: 1-877-696-6775
Online: HHS OCR complaint portal
We will not retaliate against you for filing a complaint.
YOUR CHOICES FOR CERTAIN INFORMATION
For certain health information, you can tell us your choices about what we share, including whether to share information with family, close friends, or others involved in your care, or in a disaster relief situation. If you are not able to tell us your preference, we may share information if we believe it is in your best interest.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION
We will obtain your written authorization before using or disclosing your PHI for purposes not described in this Notice, unless otherwise permitted or required by law.
Without your authorization:
We generally may not use or disclose your PHI for marketing as defined by law.
We may not sell your PHI.
We will not use or disclose psychotherapy notes without your authorization, except as permitted by law.
Your PHI will not be used for fundraising.
If you authorize a use or disclosure, you may revoke that authorization at any time in writing, except to the extent we have already relied on it.
CHANGES TO THIS NOTICE
We may change the terms of this Notice. Any changes will apply to all PHI we maintain about you. The updated Notice will be available upon request and will be posted on our website.
CONTACTING US
If you have questions about this Notice, would like a copy, want to exercise your rights, or would like to file a complaint,
Contact:
Arima Health Technology, Inc.
169 Madison Ave
Suite 1137
New York, NY 10016
WHO THIS NOTICE APPLIES TO
This Notice of Privacy Practices (“Notice”) describes the privacy practices of the clinical professional entities listed below (collectively, “Arima Health, P.C.,” “we,” “our,” or “us”):
Arima Health, P.C. provides clinical care. Arima Health Technology, Inc. provides technology and administrative support services to Arima Health, P.C. and is not a health care provider. This Notice applies to Arima Health, P.C. use and disclosure of your protected health information under HIPAA.
As used in this Notice, “health information” means information we maintain that reasonably can be used to identify you and that relates to your past, present, or future physical or mental health condition, the provision of health care to you, or the payment for that care (“Protected Health Information” or “PHI”).
OUR COMMITMENT TO YOUR PRIVACY
We are required by law to maintain the privacy and security of your PHI. We are also required to provide you with this Notice describing our legal duties and privacy practices.
We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your PHI.
We must follow the duties and privacy practices described in this Notice and provide you with a copy upon request.
We will not use or disclose your PHI other than as described in this Notice unless you authorize us to do so in writing. If you authorize us, you may revoke your authorization at any time in writing, except to the extent we have already relied on it.
For general information about HIPAA privacy, you may also visit the U.S. Department of Health and Human Services (HHS) page on Notices of Privacy Practices.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The categories below describe the most common ways we may use and disclose your PHI. Not every use or disclosure in a category will be listed.
FOR TREATMENT
We may use your PHI to provide, coordinate, or manage your health care and related services. We may disclose your PHI to other physicians, clinicians, facilities, laboratories, pharmacies, and other health care providers involved in your care.
FOR PAYMENT
We may use and disclose your PHI to bill and collect payment for services, including submitting claims to health plans, verifying coverage, obtaining prior authorizations, and responding to payer requests. We may disclose PHI to other entities subject to HIPAA (such as health plans) for their payment activities.
FOR HEALTH CARE OPERATIONS
We may use and disclose your PHI to operate our practice, improve quality, and support business functions, such as:
quality assessment and improvement activities
care coordination and case management
credentialing and provider qualification review
training and education
customer service and patient communications
compliance, auditing, and risk management
business planning, development, and administrative activities
We may disclose PHI to other entities subject to HIPAA for their health care operations only if they have (or had) a relationship with you and the PHI is relevant to their operations.
OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW
We may use or disclose your PHI without your authorization in certain situations, including:
Public health activities (e.g., reporting diseases, adverse reactions to medications)
Health oversight activities (e.g., audits, investigations, licensing, and disciplinary actions)
Judicial and administrative proceedings (e.g., responding to subpoenas and court orders)
Law enforcement when required or permitted by law
Workers’ compensation claims as authorized by law
Research under certain circumstances and protections required by law
To prevent or lessen a serious and imminent threat to health or safety
Victims of abuse, neglect, or domestic violence as permitted/required by law
Specialized government functions (e.g., national security)
Organ and tissue donation facilitation
Coroners, medical examiners, and funeral directors in limited circumstances
YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the following rights with respect to your PHI. This section also describes certain responsibilities we have in helping you exercise those rights.
GET AN ELECTRONIC OR PAPER COPY OF YOUR MEDICAL RECORD
You can ask to see or get an electronic or paper copy of your medical record and other PHI we have about you. We will provide a copy or a summary, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
ASK US TO CORRECT YOUR MEDICAL RECORD
You can ask us to correct PHI you believe is incorrect or incomplete. We may deny your request, but we will tell you why in writing, usually within 60 days.
REQUEST CONFIDENTIAL COMMUNICATIONS
You can ask us to contact you in a specific way (for example, at a certain phone number) or to send mail to a different address. We will agree to all reasonable requests.
ASK US TO LIMIT WHAT WE USE OR SHARE
You can ask us not to use or share certain PHI for treatment, payment, or health care operations. We are not required to agree, and we may deny your request if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information with your health insurer for payment or operations. We will agree unless a law requires us to share the information.
GET A LIST OF THOSE WITH WHOM WE’VE SHARED INFORMATION
You can ask for an accounting of disclosures of your PHI for the six years prior to the date you ask, including who we shared it with and why. This does not include disclosures for treatment, payment, and health care operations, and certain other disclosures (such as disclosures you requested). We will provide one accounting per year for free, but may charge a reasonable, cost-based fee if you request another within 12 months.
GET A COPY OF THIS NOTICE
You can ask for a paper copy of this Notice at any time, even if you agreed to receive it electronically. We will provide a copy promptly.
CHOOSE SOMEONE TO ACT FOR YOU
If you have medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will confirm that the person has authority to act for you before we take any action.
FILE A COMPLAINT IF YOU FEEL YOUR RIGHTS ARE VIOLATED
You may complain if you believe we violated your rights by contacting us using the contact information below.
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights:
By mail: 200 Independence Avenue, S.W., Washington, D.C. 20201
By phone: 1-877-696-6775
Online: HHS OCR complaint portal
We will not retaliate against you for filing a complaint.
YOUR CHOICES FOR CERTAIN INFORMATION
For certain health information, you can tell us your choices about what we share, including whether to share information with family, close friends, or others involved in your care, or in a disaster relief situation. If you are not able to tell us your preference, we may share information if we believe it is in your best interest.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION
We will obtain your written authorization before using or disclosing your PHI for purposes not described in this Notice, unless otherwise permitted or required by law.
Without your authorization:
We generally may not use or disclose your PHI for marketing as defined by law.
We may not sell your PHI.
We will not use or disclose psychotherapy notes without your authorization, except as permitted by law.
Your PHI will not be used for fundraising.
If you authorize a use or disclosure, you may revoke that authorization at any time in writing, except to the extent we have already relied on it.
CHANGES TO THIS NOTICE
We may change the terms of this Notice. Any changes will apply to all PHI we maintain about you. The updated Notice will be available upon request and will be posted on our website.
CONTACTING US
If you have questions about this Notice, would like a copy, want to exercise your rights, or would like to file a complaint,
Contact:
Arima Health Technology, Inc.
169 Madison Ave
Suite 1137
New York, NY 10016
WHO THIS NOTICE APPLIES TO
This Notice of Privacy Practices (“Notice”) describes the privacy practices of the clinical professional entities listed below (collectively, “Arima Health, P.C.,” “we,” “our,” or “us”):
Arima Health, P.C. provides clinical care. Arima Health Technology, Inc. provides technology and administrative support services to Arima Health, P.C. and is not a health care provider. This Notice applies to Arima Health, P.C. use and disclosure of your protected health information under HIPAA.
As used in this Notice, “health information” means information we maintain that reasonably can be used to identify you and that relates to your past, present, or future physical or mental health condition, the provision of health care to you, or the payment for that care (“Protected Health Information” or “PHI”).
OUR COMMITMENT TO YOUR PRIVACY
We are required by law to maintain the privacy and security of your PHI. We are also required to provide you with this Notice describing our legal duties and privacy practices.
We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your PHI.
We must follow the duties and privacy practices described in this Notice and provide you with a copy upon request.
We will not use or disclose your PHI other than as described in this Notice unless you authorize us to do so in writing. If you authorize us, you may revoke your authorization at any time in writing, except to the extent we have already relied on it.
For general information about HIPAA privacy, you may also visit the U.S. Department of Health and Human Services (HHS) page on Notices of Privacy Practices.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The categories below describe the most common ways we may use and disclose your PHI. Not every use or disclosure in a category will be listed.
FOR TREATMENT
We may use your PHI to provide, coordinate, or manage your health care and related services. We may disclose your PHI to other physicians, clinicians, facilities, laboratories, pharmacies, and other health care providers involved in your care.
FOR PAYMENT
We may use and disclose your PHI to bill and collect payment for services, including submitting claims to health plans, verifying coverage, obtaining prior authorizations, and responding to payer requests. We may disclose PHI to other entities subject to HIPAA (such as health plans) for their payment activities.
FOR HEALTH CARE OPERATIONS
We may use and disclose your PHI to operate our practice, improve quality, and support business functions, such as:
quality assessment and improvement activities
care coordination and case management
credentialing and provider qualification review
training and education
customer service and patient communications
compliance, auditing, and risk management
business planning, development, and administrative activities
We may disclose PHI to other entities subject to HIPAA for their health care operations only if they have (or had) a relationship with you and the PHI is relevant to their operations.
OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW
We may use or disclose your PHI without your authorization in certain situations, including:
Public health activities (e.g., reporting diseases, adverse reactions to medications)
Health oversight activities (e.g., audits, investigations, licensing, and disciplinary actions)
Judicial and administrative proceedings (e.g., responding to subpoenas and court orders)
Law enforcement when required or permitted by law
Workers’ compensation claims as authorized by law
Research under certain circumstances and protections required by law
To prevent or lessen a serious and imminent threat to health or safety
Victims of abuse, neglect, or domestic violence as permitted/required by law
Specialized government functions (e.g., national security)
Organ and tissue donation facilitation
Coroners, medical examiners, and funeral directors in limited circumstances
YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the following rights with respect to your PHI. This section also describes certain responsibilities we have in helping you exercise those rights.
GET AN ELECTRONIC OR PAPER COPY OF YOUR MEDICAL RECORD
You can ask to see or get an electronic or paper copy of your medical record and other PHI we have about you. We will provide a copy or a summary, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
ASK US TO CORRECT YOUR MEDICAL RECORD
You can ask us to correct PHI you believe is incorrect or incomplete. We may deny your request, but we will tell you why in writing, usually within 60 days.
REQUEST CONFIDENTIAL COMMUNICATIONS
You can ask us to contact you in a specific way (for example, at a certain phone number) or to send mail to a different address. We will agree to all reasonable requests.
ASK US TO LIMIT WHAT WE USE OR SHARE
You can ask us not to use or share certain PHI for treatment, payment, or health care operations. We are not required to agree, and we may deny your request if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information with your health insurer for payment or operations. We will agree unless a law requires us to share the information.
GET A LIST OF THOSE WITH WHOM WE’VE SHARED INFORMATION
You can ask for an accounting of disclosures of your PHI for the six years prior to the date you ask, including who we shared it with and why. This does not include disclosures for treatment, payment, and health care operations, and certain other disclosures (such as disclosures you requested). We will provide one accounting per year for free, but may charge a reasonable, cost-based fee if you request another within 12 months.
GET A COPY OF THIS NOTICE
You can ask for a paper copy of this Notice at any time, even if you agreed to receive it electronically. We will provide a copy promptly.
CHOOSE SOMEONE TO ACT FOR YOU
If you have medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will confirm that the person has authority to act for you before we take any action.
FILE A COMPLAINT IF YOU FEEL YOUR RIGHTS ARE VIOLATED
You may complain if you believe we violated your rights by contacting us using the contact information below.
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights:
By mail: 200 Independence Avenue, S.W., Washington, D.C. 20201
By phone: 1-877-696-6775
Online: HHS OCR complaint portal
We will not retaliate against you for filing a complaint.
YOUR CHOICES FOR CERTAIN INFORMATION
For certain health information, you can tell us your choices about what we share, including whether to share information with family, close friends, or others involved in your care, or in a disaster relief situation. If you are not able to tell us your preference, we may share information if we believe it is in your best interest.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION
We will obtain your written authorization before using or disclosing your PHI for purposes not described in this Notice, unless otherwise permitted or required by law.
Without your authorization:
We generally may not use or disclose your PHI for marketing as defined by law.
We may not sell your PHI.
We will not use or disclose psychotherapy notes without your authorization, except as permitted by law.
Your PHI will not be used for fundraising.
If you authorize a use or disclosure, you may revoke that authorization at any time in writing, except to the extent we have already relied on it.
CHANGES TO THIS NOTICE
We may change the terms of this Notice. Any changes will apply to all PHI we maintain about you. The updated Notice will be available upon request and will be posted on our website.
CONTACTING US
If you have questions about this Notice, would like a copy, want to exercise your rights, or would like to file a complaint,
Contact:
Arima Health Technology, Inc.
169 Madison Ave
Suite 1137
New York, NY 10016
Sleep Well. Live Better.
Contact information
Address: 169 Madison Avenue,
Suite 1137. New York, NY 10016
Patient Support
Call Us: 804-269-8291
Sign up for email updates
Stay in touch with us. We'd love to do the same!
© 2026 Arima Health. All rights reserved.
Sleep Well. Live Better.
Contact information
Address: 169 Madison Avenue, Suite 1137. New York, NY 10016
Patient Support
Call Us: 804-269-8291
Sign up for email updates
Stay in touch with us. We'd love to do the same!
© 2026 Arima Health. All rights reserved.
Sleep Well. Live Better.
Contact information
Address: 169 Madison Avenue, Suite 1137.
New York, NY 10016
Patient Support
Call Us: 804-269-8291
Sign up for email updates
Stay in touch with us. We'd love to do the same!
© 2026 Arima Health. All rights reserved.
Sleep Well. Live Better.
Contact information
Address: 169 Madison Avenue, Suite 1137. New York, NY 10016
Patient Support
Call Us: 804-269-8291
Sign up for email updates
Stay in touch with us. We'd love to do the same!
© 2026 Arima Health. All rights reserved.
Sleep Well. Live Better.
Contact information
Address: 169 Madison Avenue, Suite 1137. New York, NY 10016
Patient Support
Call Us: 804-269-8291
Sign up for email updates
Stay in touch with us. We'd love to do the same!
© 2026 Arima Health. All rights reserved.